Terms and Conditions of Service Ext. for the Order of the Arrow Section Web Hosting Service

Updated 26 May 2021.

Effective Date: 26 June 2021

Thank you for using the Order of the Arrow’s Section Web Hosting Service. As members of the Boy Scouts of America’s National Honor Society, it is expected that you follow the Scout Oath and Law not only in your daily life but in your digital life as well. While we expect no issues with any Section, Lodge, or member using our service, we provide this document as a set of rules and expectations. This document also serves as a learning opportunity for Arrowmen to get exposure to and interact with a document written in a forum of “legalese.”

his Terms and Conditions Agreement is an agreement between the user (“you”) and Order of the Arrow, Boy Scouts of America (“OA/BSA,” “we,” “us,” or “our”). These Terms and Conditions are an extension of the already established Terms and Conditions that apply to our other sites, available at https://www.scouting.org/legal/terms-and-conditions. These Terms and Conditions are also only applicable to those using our hosting service.

This extension to the Terms and Conditions agreement governs your use of our Section Web Hosting service. Our Privacy Policy can be found at https://www.scouting.org/legal/privacy-policy.

Please read this extension to the Terms and Conditions agreement carefully before completing the onboarding process and using the Section Web Hosting service.

By clicking, accepting, and/or using the Section Web Hosting service, you are confirming your acceptance of the Service and agreeing to become bound by the terms of this extension to the Terms and Conditions agreement as well as the other policies listed in the document. If you do not agree with this extension to the Terms and Conditions agreement, do not use the Service, and you must not accept this extension to the Terms and Conditions agreement. Please contact us so we may work out any issues you may have with our extension to the Terms and Conditions agreement.

This extension to the Terms and Conditions agreement shall apply only to the Service supplied by the OA/BSA herewith regardless of whether other service is referred to or described herein. The terms also apply to any OA/BSA updates, supplements, Internet-based services, and support services for the Service unless other terms accompany those items on delivery. If so, those terms apply.

Registered Users

All registered users on the Section Web Hosting service must meet all the following requirements:

  • be at least thirteen (13) years of age;
  • be a registered member of the Boy Scouts of America and of an Order of the Arrow lodge;
  • agree to abide by all policies of the Order of the Arrow and the Boy Scouts of America.

We reserve the right to deny anyone access to an account and remove an account at any time.

Branding and Content Rules

Summary: In short, we ask that you follow the Order of the Arrow’s branding guidelines, be kind and considerate to others’ personal information, and keep the site free of any inappropriate content. All forms of communication that are not owned by the OA or its Lodges or Sections are not allowed. This section is very important, and we ask that everyone reads it in its entirety.

Branding

The website must adhere to any and all branding guidelines, which can be found at https://oa-bsa.org/resources/branding. Personalization is allowed and encouraged; however, any significant style changes may need pre-approval. What requires pre-approval will be determined at our sole discretion.

General Content

Any and all sensitive, private, or otherwise inappropriate information or content is strictly forbidden. This restriction would include but is not limited to any information a scout or an adult volunteer did not provide express consent to disclose (such as their name or photo) or any content that could be interpreted as improper or inappropriate for an official Order of the Arrow website (such as political statements, derogatory comments, offtopic announcements, etc.).

External Links and Databases

Any external links provided on the website must be free from any inappropriate content, including but not limited to advertisements. The Section Web Hosting team must pre-approve any sites or databases you intend to pull data from or display. This excludes Google Calendar and other industry-standard utilities.

Emails, phone numbers, social media handles, and all other forms of communication are not allowed except under the following conditions:

  • The sole purpose is for scouting related communication, and
  • The email to monitored by more than one OA/BSA registered adult or
  • All official social media accounts are also monitored by more than one OA/BSA registered adult.

Private pages or pages with restricted access are only allowed when more than two registered adults have access to this page as required by Youth Protection (https://www.scouting.org/training/youth-protection). We encourage anyone with questions about how Youth Protection and the BSA’s other policies impact website content to visit our information page on the BSA’s Digital Safety policies at https://sectionweb.oa-bsa.org/documentation/suggestions-and-getting-started-information/bsas-social-media-guidelines-and-digital-safety or contact us.

We reserve the right to modify or delete any and all content at any time without notice.

Termination

In a termination of a user’s account or of a site in part or in whole, OA/BSA will attempt to maintain the integrity of the website, its users, and its data; however, we cannot guarantee they will not be affected during a termination and damage mitigation process. Our primary concern in this scenario is the safety and protection of our members and their families.

Amendments to this Agreement

The OA/BSA reserves the right, at its sole discretion, to modify or replace this Agreement at any time. If a revision is material, we will provide at least thirty (30) days notice prior to any new terms taking effect. What constitutes a material change will be determined at our sole discretion. The “Amendments to this Agreement” section is only applicable to this extension agreement and not the core Terms and Conditions agreement.

Contact Information

If you have any questions about this Agreement, please contact us at sectionweb-support.oa-bsa.org.